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Minutes 09.06.03
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LANEHAM PARISH COUNCIL Minutes of the Parish Council meeting held on Monday,
9th June, 2003 in the Village Hall
PRESENT: Chairman
Cllr. Mrs. R. Whate, Councillors, Mrs B. Barber, P. Beresford, Mrs. A. Clark, F.
Clark, L. Sinclair, and 2 members of the public. 1.
APOLOGIES Cllr. J. Cobb 2.
DECLARATION OF PERSONAL AND
PREJUDICIAL INTERESTS None 3.
MINUTES OF MEETING HELD ON 12.5.03 The minutes had been circulated prior to the meeting. A spelling mistake was corrected at 4 (t) it was then proposed by Cllr. F. Clark and seconded by Cllr. Mrs. Barber that they were a correct record of the meeting, this was unanimously approved. 3A.
MATTERS ARISING a)
War Memorial – Cottam Power Station have done an excellent job in repairing and
painting the railings round the War Memorial.
Letter of thanks to be sent. b)
Boat Club Lease – A site visit has taken place, a further meeting now needs to be arranged
between the Boat Club, Fishing Club and the Parish Council.
Still need to check with NALC regarding the fence.
Cllr. F. Clark also to check the Church Terrier regarding the footpath
that crosses the land. c)
Touring Caravans - Trentfield Farm – Still no response from BDC, Clerk to contact
again. d)
Audit/Inclosure Award –
Mr. Hardman has been advised where he can obtain a copy of the Inclosure Award.
However, he has returned the letter requesting it be sent via the
solicitors Tallents and Godfrey. The
council is not prepared to do this. e)
Village Hall – no further information received. f)
Defibrillator – Training sessions now completed, defibrillator has been loaned by the
ambulance service. Rampton Parish
Council are paying for the jackets etc. g)
Trees – the holly tree has not yet been pruned, and more complaints have been
received about having to step off the footpath to get round it.
It was now decided to ask BDC Parks Dept for help, but stressing that it
is used as the village Christmas Tree. h)
Trent Valley Way/Wharf
Road – Cllr. Sinclair has had
a meeting with Mr. Tyas of the Environment Department.
It appears that the erosion repairs etc are the responsibility of the
Parish Council, but any work has to be approved by the Environment Dept.
The area needs to be tidied, so it was agreed to make a list of the work
that needs to be done so that quotations can be obtained.
A sub committee of Mrs. A. Clark, F. Clark and L Sinclair are to meet and
draw up the list. Cllr. Sinclair
had also taken the opportunity of this meeting to mention the flooding. As the pumps seem to be too expensive it was agreed to take
up the matter of the floodbank settlement with Mr. Hoskins of the Environment
Agency. i)
Risk
Assessment – The
Chairman has looked at the forms, which mainly seem to apply to the Village
Hall. A buildings inspection needs
to be carried out and the Village Hall Committee to be shown the forms. j)
Financial
Officer –
no further response received, it was now agreed to enlist the assistance of Cllr.
Robert Sutton. k)
Village Entrance – Nursery end has not yet been mowed, no mower is available, which a pity
as this area usually looks very nice. l)
Advertising
Hoardings – BDC replied requesting further information. m)
Bridleway Appeal – reply received from Stephen Jones, NCC explaining why this will not be
brought forward. n)
Dyke –
no further information available. LIDB
have been written to. o)
Audit Briefing – The Clerk confirmed she would be attending the course at Edwinstowe the
following evening. p)
Countryside Alliance Parish Plan – Cllr. Sinclair has also inspected the
documents. Like the Chairman he too
is of the opinion that a lot of work is involved.
However, it was decided that Cllr. Sinclair should write an article for
Roundabout to see if there was any village interest in this. q)
Aerial – BDC have acknowledged the letter. r)
Audit – the internal audit has now been completed by Jane Holden. The council
thanked Jane for her work in connection with this matter. The notice giving the
details of the audit had been removed within days of being put on the Notice
Board. It has now been replaced.
Discussion took place and it was agreed that a further notice board was
needed, if this could be locked it would prevent notices being removed.
Councillors agreed to ask around and see if they can find anyone
interested in making a new board and the cost.
s)
Footpath Sweeper – the unsuccessful candidate had thanked the Chairman for the prompt reply
to his letter. t)
Pot Holes – NCC have confirmed that inspection will take place and then repair
should take place within seven days. u)
Planters – Neil Goulding of Orchard Nursery has donated the plants and compost for
the planters again this year. A
letter of thanks to be sent. Thanks
also to be given to John Whate for doing the planting.
Thanks were also expressed to Cllr. P. Beresford for donating two hanging
baskets, which have been placed on the village hall. v)
Fence, Parish Field – the new fence has been inspected and it does not
appear to be in the same place as the original fence. The stile in this area is not user friendly for disabled
people and Laura Summers to be advised. w)
Bus Shelter – Cllr F. Clark said the Scouts had made an excellent job of spring
cleaning the bus shelter. More
paint has needed to be purchased. Letter
of thanks to be sent to the scouts. x)
Police/NCC – responses from both have indicated there is nothing they can do about
this. This was discussed and it was
then proposed by Cllr. Sinclair and seconded by Cllr. Mrs. A. Clark and
unanimously agreed that a further letter be sent to NCC to see if rumble strips
could be used. It was also noted that several other signs need to be brought to
the attention of NCC. It was
decided to seek a meeting with NCC to go over all the points. The
meeting was closed for public participation, after which the meeting was then
reopened for Council business. 4.
PUBLIC DISCUSSION One
matter raised was the signpost at the Dunham Road/Main Street junction.
It was requested that this be changed to read Church Laneham instead of
Laneham Ferry. It was agreed to put
this on the list. 5.
PAYMENT OF ACCOUNS a)
Ann Leather £12.50 for New Councillor Training (000479) (Council cheque
book had been with auditor) b)
Cllr F. Clark £9.24 Paint for bus shelter (000481) c)
Caretaker (000480) It
was proposed by Cllr. Sinclair and seconded by Cllr. Beresford and unanimously
agreed that these accounts be paid. 6.
CORRESPONDENCE a)
Standards
Board – Have
advised that investigations have been completed into the complaint against Cllr.
Cobb and have found that no action needs to be taken in respect of the matter
referred. Cllr. Sinclair took this
opportunity to say he was pleased with this result and thanked Cllr. Cobb for
his contribution to the council and work round the village. b)
Letter
from J. Elliott – the letter regarding Bell Holt and Wharf has no address
and therefore could not be replied to. c)
Civic
Service, Southwell 20.7.03 – The
Chairman hopes to attend. d)
Flexline
– details
of this new request bus service were received.
All households will be advised direct. e)
Parish
Council Liaison Group –
next two meetings will be held on 3.12.03 and 7.4.04. f)
Long
Service Certificates – to
be awarded again this year. No
further qualifiers. Clerk asked to
check to see when present councillors were first elected. g)
Quality
Parish Councils –
seminar on 28.6.03. No one to
attend. h)
Licensing
Act –
Presentation evening to be held in September
- no one to attend. i)
DEFRA
Good Councillors Guide –
a new guide available, to be passed round councillors. j)
Local
Authority School Governors –
advised that any councillors who were not returned to seat at recent elections
would still continue as governors. k)
Mobile Police Unit – visiting again on 16th June 3 – 4.15.
Not sure where it will be. Thought
the car park at The Old Cottage was not central enough. l)
CPRE
Picnic –
Hodsock Priory on 6.7.03 this year. m)
Accounts – Mr. J. Hardman has requested a copy of the accounts.
Mr. M. Hardman has also requested a copy by telephone.
To be sent. n)
BDC –
have advised paper recycling raised £14.55. o)
BDC –
Change regarding Declaration of Acceptance and Interests.
These forms now need to be completed annually. p)
Nottinghamshire
Wildlife Trust –
letter received regarding land off Stokeham Road. A reply to be sent. 7.
ANY OTHER
BUSINESS a)
Boat Club
– Cllr
Barber gave some details to Cllr Sinclair for checking in past minutes. b)
Youth
Leader –
the youth leader from Tuxford School has requested the council nominate a pick
up point for her to collect children by minibus.
It was agreed to advise that the village hall would be the best point.
Cllr. Mrs. A. Clark to liaise with the youth worker. c)
Notices
–
Councillor F. Clark had received two personal calls, both early morning advising
him that Mr. Hardman had been seen removing notices and then replacing them on
the board. d)
Salt Bin
– Mr. Rich
has complained that the bin has been moved across the road.
Another point to be put on the list for discussion with NCC. There
was no further business and the meeting closed at approximately 9.15 p.m.
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