Minutes of Parish Council meeting held 7pm Monday 11^th March 2002 in the Village Hall.

PRESENT: Chairman Car Mrs. R. Whate, Councillors Mrs. B. Barber, Mrs. J. Sampson, P. Beresford, F. Clark, L. Sinclair, District Councillor D. Yates and one member of the public.

1. APOLOGIES

Cllr J. Cobb

 

2. DECLARATION OF PECUNIARY INTEREST

None declared

 

3. MINUTES OF MEETINGS HELD ON 14.01.02 AND 11.02.02

The minutes had been circulated earlier and were proposed by Cllr. F. Clark and seconded by Cllr. Mrs. J. Sampson as correct records of the meetings. This was unanimously approved.

 

4. MATTERS ARISING

a) Lane repairs – Environment Agency will match contributions from other sources. Rampton Hospital has promised £50.00. Laneham Internal Drainage – claim there are not enough planings and withdrew their offer. Phillip Cobb to be contacted by Chairman to find out when the work is to be completed.

b) Signs – Cllr J. Cobb has erected the signs.

c) War Memorial – Friends of War Memorials to be sent quotations and asked for a grant.

d) Severn Trent – a reply had been received and action seems to be in process to rectify the problems.

e) Accounts – still with auditors.

f) Churchyard Path – expecting quote in April

g) Post Office – information has been correlated and shows that 60% of forms were returned and 95% confirmed that they would use the facility if provided. A vote of thanks was proposed to Marianne for her work in correlating the statistics. A letter to be sent to the PO to arrange a date for a meeting with relevant people (day or evening suitable.)

h) Golden Jubilee – see later

i) Optivite – still problems, no action at the moment.

j) Flooding – no more information at the moment.

k) Garden at Church Laneham – NALC to be contacted for advice on next stage.

l) Planters – spring planting not done yet. Cllr F. Clark to follow up.

m) Christmas Lights – not taken down yet because of strong winds. Cllr. L. Sinclair to remove them ASAP.

n) Boat Club – previously circulated notes on meeting of sub-committees meeting with Boat Club officials, was discussed and general feeling was that it is an acceptable agreement. Cllr. B. Barber declared an interest. British Waterways to be contacted and asked about Jetty off Wharf Road regarding insurance and responsibility.

o) Planning Application Lakinwell – planning permission has been granted with usual provisos.

p) Bulky Refuse Collection – the district Council are to reconsider their plans to stop the Saturday collections.

q) Code of Conduct – a meeting is to be held on 22 April 2002 to discuss details and to take whatever action is required.

r) Questionnaire – Cllr R. Whate had completed the questionnaire and returned it.

s) Police – Cllr. R. Waite reported that to take part in the Police proposal of accompanying them on their duties it would be necessary for councilors to have own insurance.

t) Poultry Units – Cllr. P. Beresford has been in touch with planning at Bassetlaw DC and was told that "it is all in hand" but could not be given details. Cllr. Beresford also contacted Environment at Retford but no progress. Letter to be sent to Environment to find out what happens to waste (effluent and dead chickens). There have also been a number of complaints about the smell from the new units. It was decided that complaints about the burning of horse manure in and around Laneham should be included in the letter.

u) Trees - It was reported that somebody, unknown, had chopped the overhanging branches of the trees along Main Street. N.C.C. to be contacted by phone to arrange for proper pruning. Cllr Clark reported that the Rowan tree at Moor Lane had been staked by Cllr Cobb.

v) Drayton Road – The contractors have agreed to reseed the grass verge with whatever we want. They are to be contacted and asked to sow Meadow Hay with Wild Clover, Corn Cockles and Meadow Cranesbill.

w) Lights – it was agreed to contact County Councillor J. Hempsall and ask that he proposes new lighting columns for the Stokeham Road entrance from the Communities Priority Budget.

 

5. MEETING OPENED TO PUBLIC

COUNCIL MEETING RE-OPENED at 8.10pm

 

6. LANE LETTING

This is in hand with necessary notices posted.

7. MEETINGS

The council discussed the usefulness of monthly meetings. It was proposed by Cllr F. Clark and seconded by Cllr J. Sampson that the "Council to meet on the second Monday of the month, each month" This was agreed.

 

8. ELECTION

Election forms were available and these were to be distributed at the end of the meeting.

 

9. CODE OF CONDUCT

See Matters Arising 4 q).

10. CORRESPONDENCE

a) Playground – reply to be sent to Andrew Robinson to confirm that the council were looking into the proposal for more facilities at the playing field. At this point a discussion took place over the desirability of building a new village hall on the site of the Playing Field site. It was proposed by Cllr. Whate and seconded by Cllr. F. Clark that a letter be sent to Mr. Fiddler at B.D.C. explaining the need for a new hall :- Post Office facility, Committee room, I.T. facility, Children’s play area, and hall for social and sporting activities. This was agreed.

b) Model Code of Conduct – training day 11^th June Cllrs. Whate, Clark, Barber and Sampson to attend.

c) Local Council Review – Proposed by Cllr. Beresford and seconded by Cllr. Clark that the subscription should be renewed. This was agreed.

d) Clerks Pay and Expenses – Proposed by Cllr. Beresford and seconded by Cllr. Sampson that the money be paid as billed. This was agreed. It was decided after discussion that the NALC should be contacted about new rates for Clerk because of the extra work-load.

e) Mr. A. M. Hardman – a reply to Mr. Hardmans letter to be sent suggesting that he would be welcome to come and set the tables prior to the PC meetings, otherwise the PC will continue to use the most convenient system. It was also agreed that council members would try not to "mumble". Mr. Hardman’s second letter concerning the "In Camera" meeting to be replied to explaining that the minutes are held but are not for public perusal as advised by Linda Ogilivy NALC.

f) Mr. J. Hardman – a letter to be sent requesting written proof of ownership as claimed in his letter. If he feels it necessary to take out an injunction, as threatened in his letter, then the council will be prepared to protect the Rights of Parishioners as is its’ duty. Proposed by Cllr. Barber and seconded by Cllr. Sampson. This was agreed.

11. ANY OTHER BUSINESS

a) Can Skip - A Parishioner has asked if it would be possible to get a skip for Cans to be placed at the Butchers Arms. Environment to be contacted.

b) Stokeham Lay-by – it was reported that and old sofa and other items had been dumped. BDC to be contacted and asked to remove rubbish.

c) Hoo Lane – blocked by stone from the drain replacement work. It was decided to "keep an eye" on the situation.

d) Quiet Lane – a letter is to be sent to Mr. Hodgson (environment dept) to confirm that Laneham is still interested and would like to be considered for second phase.

e) Chicken Effluent – (see 4 t) Cllr. Beresford reiterated the need for further information on disposal of chicken waste. Planning to be contacted with copy of appeal decision (photocopy relevant section) and asked for details.

f) Verge Cutting – Philip Cobb has presented his invoice. This to be sent to Alan Burt at Bolham Lane. Also the PC needs to know if they are to organise the cutting for next year.

 

FINANCE

a) Village Hall – £250.00 proposed by Cllr. Whate and seconded by Cllr. Sampson.

b) Scouts - £50.00 proposed by Cllr. Clark and seconded by Cllr. Beresford.

c) CAB - £25.00 proposed by Cllr. Sampson and seconded by Cllr. Sinclair

d) Jubilee Committee - £300.00 proposed by Cllr. Sinclair and seconded by Cllr. Clark

This was agreed.

 

There was a vote of thanks given to District Councillor Yates for his help and attendance at some very long PC meetings.

 

There being no further business the meeting closed at 9.30 p.m. The next meeting to be 7pm, 8^th April 2002.