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LANEHAM PARISH COUNCIL Minutes of the Annual Parish Council meeting held on
Monday, 12th May, 2003 in the Village Hall following the Annual
Parish Meeting
PRESENT: Chairman
Cllr. Mrs. R. Whate, Councillors, Mrs B. Barber, P. Beresford, F. Clark, J.
Cobb, L. Sinclair, and 3 members of the public. 1.
APOLOGIES Cllr. Mrs. A. Clark and Co. Cllr. John Hempsall 2.
DECLARATION OF PERSONAL AND
PREJUDICIAL INTERESTS None 3.
MINUTES OF MEETING HELD ON 14.4.03 The minutes had been circulated prior to the meeting. It was proposed by Cllr. F. Clark and seconded by P. Beresford that they were a correct record of the meeting, this was unanimously approved. 4.
MATTERS ARISING a)
War Memorial – A grant has now been received from Friends of War Memorials for £30 to
help pay for the recent engraving work. Cottam
Power Station will shortly be repairing the railings. b)
Boat Club Lease – Notes have been received from a recent meeting of the Fishing Club,
which stated they supported the Boat Clubs suggestion to fence off Bell Holt and
Wharf. Cllr. Sinclair said he was
concerned about the content of this paper and discussion took place after which
it was proposed by Cllr. Beresford and seconded by Cllr. Mrs. B. Barber that a
meeting be held involving the Council, the Boat Club and the Fishing Club.
However, before this meeting is arranged it was agreed that the
councillors should arrange a site visit. c)
Touring Caravans - Trentfield Farm – No
response from BDC and Cllr. Isard asked to contact BDC again. d)
Audit – Mr. J. Hardman has responded to the council’s letter regarding the
audit. His reply was read to the
council. Two other items in the
letter were brought to the attention of the council (1) that the concrete block
had now been removed from Wharf Road and (2) once again a request was made for a
copy of the Inclosure Award. Mr.
Hardman to be advised where he should obtain this. e)
Village Hall – the hall secretary has now made another application for a grant for the
feasibility study. f)
Poor Close – The new gate is now in place, fertilizer will be applied shortly.
No reply to Cllr. F. Clark’s letter to the commissioners. g)
Defibrillator – Some training sessions have now taken place and others will follow
shortly. h)
Precept – the precept money as requested has now been received. i)
Trees
– the
holly tree has not yet been pruned, but the councillors will undertake the work
within the next two weeks if Mr. Hutchinson is unable to do it. j)
Churchyard
– Cllr. F.
Clark stated that the churchyard has been inspected and some work would be
necessary to make gravestones safe. The
council agreed to consider financial backing once the work was completed. k)
Trent Valley Way/Wharf
Road – only one reply has been received to the letters to the various
agencies regarding this area. It
was agreed that more time should be given for replies to come in. l)
Risk
Assessment – a
copy of a form has been supplied by NALC. The
Chairman to peruse. m)
Financial Officer – no further response received, Cllr. Isard agreed to follow up. n)
Village Entrance – Nursery end has not yet been mowed, it is still hoped that Mr. Mabbott
will follow up his offer. Thanks
were expressed to Philip Cobb for his work on the Dunham Road entrance. o)
Advertising Hoardings – NCC
replied stating that it is a matter for BDC p)
Bridleway Appeal – no reply yet. q)
Dyke –
Severn Trent have replied to the council’s letter stating that they are aware
of a problem with this sewer. They
consider the smell to be caused by discharges of linseed oil into the dyke and
the lack of rainfall. They are currently planning the repair of the sewer.
The council are not convinced that there is no sewage in the dyke and
will request confirmation of this from Laneham Internal Drainage Board r)
Lane Lettings – all the lanes were let and the Poor Close. A total income of £189 was raised, which is down on last
year. s)
New Councillor Training – Cllr. Mrs. A. Clark was not present to confirm
whether or not she was able to attend. t)
Audit Briefing – The Clerk confirmed she could attend the course at Edwinstowe on 10th
June. Cllr. F. Clark proposed and
Cllr Sinclair seconded that funding be approved for this. This was unanimously agreed. u)
NCC Local Access Forum – Cllr. Sinclair had studied the documents provided
but the meetings would be in Nottingham and he couldn’t commit the time for
this. v)
Countryside Alliance Parish Plan – The Chairman had looked at this document and
stated there is a lot of work involved, but requested a second opinion.
Cllr. Sinclair agreed to look at the document. w)
Aerial – Cllr. F. Clark had visited the property and discussed the matter with
the owner. Documentation had been
provided which states the owner does not consider planning permission is
required. It was proposed by Cllr.
Beresford and seconded by Cllr. F. Clark that this should be confirmed with BDC.
It was agreed to do this. x)
Give Way Sign – NCC have confirmed they had spotted this fault and it would be repaired
in the near future. 5.
ELECTION
OF CHAIRMAN Chairman
Mrs. Whate had stated she wished to stand down this year.
It was hope that the vice-chairman would have taken over this year.
However, Cllr. Sinclair stated that due to work commitments he was unable
to do this. After discussion Cllr.
F. Clark proposed and Cllr. Mrs. Barber seconded that Cllr. Mrs. Whate
reconsider and take the Chairman’s role for one more year.
Cllr Mrs. Whate confirmed she would do this and this was unanimously
agreed. 6.
ELECTION
OF VICE-CHAIRMAN Cllr.
F. Clark proposed and Cllr Beresford seconded that Cllr. Sinclair continues in
this post. Cllr. Sinclair agreed to
this and this was unanimously agreed 7.
ANY OTHER ELECTIONS Village
Hall Committee – Cllr.
F. Clark proposed by Cllr Mrs. Whate and seconded by Cllr Sinclair, this was
unanimously agreed and Cllr. Clark accepted. Snow
Warden and Tree Warden – Proposed
by Cllr. Mrs. Whate and seconded by Cllr. Beresford that Cllr. F. Clark
continue. This was unanimously
agreed and Cllr. F. Clark agreed. 8.
DATES OF
FUTURE MEETINGS A
draft list was circulated, following the same pattern as the previous year apart
from one meeting. This was
unanimously accepted. Linda
Robinson to be advised. The
meeting was closed for public participation, after which the meeting was then
reopened for Council business. 9.
PUBLIC DISCUSSION The
members of the public present all made contributions to the meeting. 10.
PAYMENT
OF ACCOUNTS/ACCOUNTS 2002-3 a)
Gauntley
– gate for Poor Close £67.65 (000474). Payment
proposed by Cllr. Beresford and seconded by Cllr Mrs. Whate, unanimously agreed. b)
Accounts
for 2002-3 – The
prepared accounts were circulated and one amendment was requested.
It was proposed by Cllr. F. Clark and seconded by Cllr. Beresford that
subject to the amendment the accounts be approved. This was unanimously agreed and the new format form was
completed and signed. Jane Holden
to be requested to complete the internal audit.
The accounts need to be submitted to the auditor by the 30th
June and be available for public inspection by 2nd June. 11. DUMPING Discussion
took place about this problem it was impossible to reach a positive conclusion.
There is still a collection of bulky refuse and there is a tip in Retford,
which should be used not lay-bys and roadsides.
Apart from keep asking BDC to assist by removing the rubbish no other
answer was found. 12. CORRESPONDENCE a)
Licence
– advised
that Mr. L. M. Steeper has applied for a licence to take over the Ferry Boat
Inn. Dist. Cllr K. Isard advised
that some new licensing laws are in force and in future Landlords will not be
given licences for specific pubs but will be able to take the licence with them
when they move on. b)
House
Naming –
BDC advised that 1 Dunham Road now has the name of Brookfield.
BDC informed the council that house names do need to be registered with
the council, and anyone thinking of naming or renaming properties does have to
advise the council. c)
Planning
– House on
Land adjacent Brunnen House – the application has been refused, reasons being
entrance detrimental to highway safety and it would take away the open space
between the existing properties detracting from the character of the area. d)
Footpath
Sweeper –
two application received. One
applicant from outside the village stated he did not wish to be considered if an
application was received from a village resident.
An application had been received from Peter Robinson who had done the job
the previous year and it was proposed by Cllr. Mrs. Whate and seconded by Cllr.
Beresford that he is appointed. This
was unanimously agreed. e)
Best Kept
Village Competition -
after discussion it was proposed by Cllr. Sinclair and seconded by Cllr.
Beresford that the village enters again. This
was unanimously agreed and the application form to be completed and cheque for
£5 (000477) sent. f)
Mobile
Police Unit – to
visit the village on Monday, 19th May between 3.00 – 4.15 p.m.
Chairman to enquire where the unit would be sited.
(The Car Park at The Old Cottage was offered) 13. ANY
OTHER BUSINESS a)
Potholes
- Cllr. Cobb stated there were several potholes outside Optivite
– NCC to be advised. b)
Planters
- need to be filled. It
was estimated £30 would be needed. It
was proposed by Cllr. Mrs. Whate and seconded by Cllr. F. Clark that this should
be done. This was unanimously
agreed. c)
Fence,
Parish Field –
it was agreed to have a site visit after the visit to Bell Holt and Wharf. d)
Bus
Shelter –
Cllr. F. Clark informed the meeting that the local scouts had offered to spruce
up the bus shelter. It was proposed
by Cllr. Mrs. Whate and seconded by Cllr. Mrs. Barber that this offer be
accepted. This was unanimously
agreed. e)
Thanks
– Cllr.
Sinclair on behalf of the councillors expressed thanks to the Chairman – Cllr.
Mrs. Whate for her hard work during the past year and for agreeing to undertake
the job for the coming year. Cllr
Sinclair also amended his entry in the Register of Interests. The
meeting was closed to the public at 9.20 p.m.
The following statement was then read out. “No
member of the council or of any committee or sub committee shall disclose to any
person not a member of the council any business declared to be confidential by
the council” “Any
member in breach of the provisions of paragraph (a) of the Standing Order shall
be removed from any committee or sub committee of the council, by the
council”. 14. LOAN An
offer of a loan has been received to help the council with the solicitor’s
fees. This offer was fully
discussed and a reply drafted. There
was no further business and the meeting closed at approximately 9.35 p.m. |
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