LANEHAM PARISH COUNCIL
Minutes of the Annual
Parish Council meeting held at 7.00 p.m. on Monday, 13th May, 2002 in
the Village Hall.
1. APOLOGIES
County Councillor John
Hempsall
2. DECLARATION OF
PECUNIARY INTEREST
None declared. It was
noted that in future this should read Declaration of Personal and Prejudicial
Interests.
3. MINUTES OF MEETINGS
HELD ON 5.04.02 AND 22.04.02
It was proposed by Cllr.
Clark and seconded by Cllr. Beresford that the minutes were a correct record of
the meetings and unanimously approved.
4. MATTERS ARISING
5.4.02
a) Lane repairs still not done,
but as soon as the weather improves the repairs will be underway.
b) War Memorial - Grant application
forms now received from Friends of War Memorials and Cllr. Clark undertook to
complete the forms. Cllr. F. Clark proposed that the quote from Sharp and
Hoggard be accepted this was seconded by Cllr. Beresford the unanimously
agreed. Cllr. F. Clark stated it is not always best to accept the cheapest
quotation.
c) Severn Trent complaints are
still being received about the leaks near the pumping station. Mr. Lightfoot,
NCC has been contacted and Sever Trent engineers say the work has now been
completed. A new manhole was built and piped to the nearby ditch, and the water
was flowing through. However, an orange, oily substance is now flowing into the
dyke. Dept. of Environment, Worksop (cc. to Severn Trent), to be asked to check
this out
d) Churchyard Path - a quote has
now been received from NCC to repair the path for the sum of £336.63. In view
of the contribution already made to the Church, Cllr. Sinclair proposed that the
council contributes £150 towards the repair, Cllr. Beresford seconded this.
This was unanimously agreed. Cllr. Clark to contact the vicar to see if the
Church are willing to accept this proposal.
e) Post Office - Diane Vickers has
now left, Linda Robinson has expressed concerns about security at the village
hall, and the remuneration has been decreased by £1500 p.a. However, it now
seems that grants may be available to convert the building near the War Memorial
back to a Post Office. Linda has been given 2 weeks to consider this.
f) Boat Club - Mr. Willoughby is
enquiring about the proposed lease. No word has come back from Lynda Ogilvie
yet regarding leases. Cllr. Clark suggested this matter be held over until the
next meeting to give Cllr. Sinclair more time to follow up.
g) Poultry Units The reply
received from BDC was discussed. The letter does not give direct answers to the
questions raised. A further letter to be sent querying where the dead birds go,
and which power station the manure goes to. Cllr. Beresford to check contents
of the papers he has.
h) Trees - Mr. Dornig has now made
contact with Cllr. Clark and inspected the trees. Suggestions are that some
trees will be removed and others pruned but the best time to do this will be the
autumn. In the meantime some minor pruning will take place.
i) Drayton Road - Representatives
from Pick Everard the Consulting Engineers contacted Cllr. Sinclair and
inspected the documents and were satisfied the verges are subject to being let
by the council. They have now confirmed that the verges will be re-seeded as
requested. A letter to be sent regarding compensation of the loss of income
this year.
j) Can Skip - the letter has been
acknowledged.
k) Quiet Lanes - the project is to
be introduced during the current year. The success or otherwise will determine
a programme for the future and Laneham will be considered then as part of the
Quiet Lane Programme for 2003/4.
l) Verge Cutting Mr. Birt has
promised a reply within the next 2 weeks.
m) Planning Application BDC have
granted the application for the conservatory at 16 Broadings Lane. However, The
Environment Agency has advised the applicant on certain points as the
application is within a floodplain. BDC to be contacted re. the extent of the
floodplain.
n) Audit The audit certificate
for 2000/01 has been received for the audit which took place in March.
Discussion took place regarding the new system to be introduced this year. More
information is needed about the appointment of an internal auditor. NALC to be
contacted.
o) Awards for Long Service the
forms have been received and the names of Cllrs. Mrs. Barber and F. Clark are to
be submitted.
p) Village Spring Clean Cllrs.
Mrs. Whate and F. Clark had conducted a clean up in the village.
q) Flag at Village Hall - Cllr. F.
Clark had purchased a new flag, on hearing the circumstances of the last one,
the supplier had donated a second flag. It was proposed by the Chairman and
seconded by Cllr. Sinclair that the account of £9.98 was paid. This was
unanimously agreed. (000425)
r) Police - The letter had been
sent, as requested, about the mobile unit, so far no reply. Cllrs. expressed
difficulty in trying to contact the police; it was suggested that a police
officer be requested to attend a future meeting.
MATTERS ARISING 22.5.02
None.
5. ELECT CHAIRMAN
Cllr. F. Clark stated that
Cllr. Whate had done an excellent job and suggested she should be asked to
continue. There were no other nominations. The council unanimously agreed they
wished Cllr. Whate to continue. Cllr. Whate agreed to do so, but stated that
after another year it might be appropriate for someone else to take the Chair.
6. ELECT VICE-CHAIRMAN
Cllr. Mrs. Barber proposed
and Cllr. Beresford seconded Cllr. Sinclair. There were no other nominations
and Cllr. Sinclair accepted the post.
7. ANY OTHER ELECTIONS
Poor Close Trustees it
was proposed by Cllr. Mrs. Barber and seconded by Cllr. Beresford that the
present trustees F. Clark, J. Cobb and L. Sinclair be re-elected. This was
unanimously agreed. At this point Cllr. F. Clark stated that any needy person
could apply for assistance, it wasnt just for the old people of the village. A
notice to be placed in Roundabout. Cllr. Sinclair suggested that the trustees
should meet. This to be arranged.
Village Hall Committee -
Cllr. Sinclair proposed and Cllr. Mrs. Whate seconded that Cllr. F. Clark
continues to represent the council on this committee. This was unanimously
agreed and Cllr. Clark accepted.
Tree Warden and Snow
Warden it was proposed by Cllr. Mrs. Barber and seconded by Cllr. Mrs. Clark
that Cllr. F. Clark continue in these posts. This was unanimously agreed and
Cllr. F. Clark accepted.
8. FUTURE MEETINGS
It was agreed that the
meetings should continue to be held on the second Monday of every month. A list
of dates for the forthcoming year was circulated. The hall to be booked for
these dates.
9. PLANNING ALTERATIONS, ROSE
COTTAGE
Cllr. Clark stated he
could see no problem with the application and proposed no objections were made.
Cllr. Sinclair seconded this and it was unanimously agreed. BDC to be informed
there are no objections.
10. CODE OF CONDUCT
The acceptance forms had
been completed; the register will be completed after the meeting.
11. CORRESPONDENCE
a) Police Authority Meetings -
information will not be sent to individual parishes unless paid for, but will be
available in public places i.e. library.
b) Best Kept Village Competition
- agreed to enter. Fee is £4.00 (000428). One exclusion area, the stretch
between the two parts of the village. Last years black areas the village hall
and near the Church to be worked on maybe the scouts can help. It was also
pointed out that the black and white posts at Church Laneham need repainting,
NCC to be contacted.
c) Boat Club - a cheque for £250
received; to be passed onto the Church. Mr. Willoughby also enquired about the
lease (discussed earlier).
d) Precept - approved and the
first instalment (£1127) along with half the money for the caretaker has been
paid into the bank.
e) Bulky Refuse - now reinstated
after protests from the Parish Councils. List of dates to be published in
Roundabout.
f) Jones & Co re. Trentfield
Lane - A further letter received. To be acknowledged and further advice sought
from NALC.
g) Cornhill Insurance renewal
papers received. As recommended at the Audit, the fidelity guarantee being
increased to £5000 will add £6.82, making the total £185.89 (000429). Payment
was proposed by the Chairman and seconded by Cllr. F. Clark and unanimously
agreed.
h) Forthcoming Events Xtreme
Conference, Newstead on 6th July, NALC Northern Area Committee 21st
May at Barnby Moor (Cllr Mrs. Barber to attend), NALC National Conference 14th
to 16th June, Preston, CPRE Annual Picnic at Flintham Hall, 23rd
June.
i) Planning the application
for a bungalow at rear of Butchers Arms, which was refused by BDC, has gone to
appeal. The parish council has no further comments to make.
j) Planning the application
for living accommodation at Beech Workshop has been refused by BDC.
k) Scouts a thank you letter has
been received for the donation to the scouts.
l) Election Results BDC have
provided a poster of the election results to be displayed on the Notice Board
m) Daniel Yates has written
thanking the council for their support and hospitality during his term of
office.
n) Footpath Sweeper one
application has been received from Peter Robinson. Cllr. F. Clark proposed and
Cllr Beresford seconded that Peter be given the job. This was unanimously
agreed. Peter to be advised.
12. ANY OTHER BUSINESS
a) Clerks Wages Cllr. Cobb
declared a personal interest and did not take part in the discussion. After
discussion it was proposed that the Clerks salary be increased by 3.5 % for
last year and by 3.5 % (or whatever the appropriate agreed rate is when details
received) for this year, travelling expenses to be increased to £10 per
meeting. The above was proposed by Cllr. F. Clark and seconded by Cllr.
Sinclair and unanimously approved.
b) Notice Board the perspex is
almost impossible to see through needs replacing. Cllr. Sinclair to follow
up.
c) CPRE Cllr. F. Clark stated
his 5-year term as Executive member of CPRE was now over. He will attend the
AGM and ascertain if the council can nominate another member.
d) Post, Wharf Road Cllr.
Sinclair stated a metal post has been erected on Wharf Road. After discussion
it was decided to write to NCC and ask them to remove it.
e) Touring Caravans- BDC have
still not replied to the letter re. queries about rallies. The amount of
traffic is still causing concern. BDC to be written to again.
f) Pavements not in good
condition, most need resurfacing. NCC to be asked to inspect with a view to
resurfacing.
g) Definitive Map has to be up
to date by 2026.
h) Jubilee Committee on behalf
of the committee Cllr. Mrs. Clark thanked the council for their contribution to
the fund.
i) Dog Fouling still a
problem. Suggested a notice be put in Roundabout asking dog owners to be more
considerate, before approaching Dog Warden.
j) Bushes overhanging
footpaths and need pruning.
k) Hoo Lane- Cllr. Cobb stated the
contractors have left a large amount of stone in Hoo Lane. The Consulting
Engineers to be written to asking the contractors to remove it, or if they would
donate it to the council.
l) Footpath Post Cllr. Cobb
informed the meeting that the post near the sluice gates has been broken. NCC
footpaths officer to be informed.
m) Tree at Moor Lane the post
that Cllr. Cobb had recently used to straighten up this tree has been removed,
tree bark removed and the nearby seat damaged. Cllr. Cobb was asked to re-stake
the tree and the situation to be monitored.
n) Dunham School Pupils all
pupils now have to go to Broadings Lane to board the bus. There is no shelter
there.
There being no further
business the meeting closed at 9.40 p.m. The next meeting will take place on
Monday, 10th June at 7.00 p.m.