PRESENT: Chairman Cllr. Lee Sinclair, Councillors Mrs. B. Barber, P. Beresford, F. Clark, J. Cobb, County Cllr J. Hempsall and 3 members of the public.
1. .APOLOGIES
Cllrs. Mrs. A. Clark, Mrs. R. Whate and Cllr. M. Jenkins
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
None
3. MINUTES OF MEETING HELD ON 10.1.05
The minutes had been circulated prior to the meeting. Cllr. F. Clark proposed they were a correct record of the meeting. This was seconded by Cllr. P. Beresford and unanimously agreed.
4. MATTERS ARISING
a) Village Hall – the papers on funding had been circulated to all councillors. Some funding sources are being withdrawn. After discussion it was decided that an inspection should be made of the present hall to see what, if any, repair work was needed to keep it in good condition. To be discussed again at the next meeting.
b) Parish Plan – Cllr Sinclair is finding it difficult to commit time to this project and it needs to be ascertained if someone else can take the lead for this project to continue.
c) Bus Shelter – the shelter is now in place. However, disappointingly, there has been some graffiti sprayed on the shelter. Cllr. Sinclair undertook to try and remove this. It was brought to the attention of the council that someone had been taking photographs of the children waiting for the bus, which is illegal without parents consent, and it is hoped this will not occur again.
d) Rampton Hospital – two dates have now been offered 6th or 13th May. Due to not all councillors being present this will be decided at the next meeting.
e) Maintenance, Broadings Lane – the planings have not yet been delivered.
f) Bell Holt and Wharf – no response from Fishing Club. The addendum has been received from the Boat Club and the council signed the documents. The Fishing Club now needs to be contacted again and then the document can be returned to The Boat Club.
g) Footpath Dunham Road to C2 – no response to letter.
h) Pipe over Beck – BT have acknowledged receipt of our letter and issued a job number and have promised to investigate the matter.
i) Signs etc - no further response from Mr. Lightfoot.
j) RADAR – Caroline Dixon has confirmed a Short Talk and demonstration of the defibrillator will go ahead on the 14th March at 6.30. The meeting will be advertised.
k) Over Trent Piece – motorbikes still racing over this land and adjacent land. No Laughterton contact has yet been made.
l) Salt Bin – is now in place as requested.
m) Bus Timetables – being updated in the near future. Will then be placed in Roundabout.
n) Planning Services Meeting – 3rd March - Cllr. F. Clark to attend.
5. PLANNING APPLICATION
a) The Croft, Main Street – Demolish Boundary Wall – this wall has already been demolished after partly falling down. After discussion two councillors voted in favour of the demolition, three others voted in favour but stated they would like to see the wall rebuilt.
b) Eagle House Garage – Erect Detached House and Garage (Renewal) – 5 out of 5 councillors voted in favour of this application.
c) Land Adjacent Lakinwell, Erect Dwelling, Garage and construct new access – the plans were inspected and 5 out 5 councillors voted in favour of the application.
The council meeting was closed and opened to the public before being reopened as a council meeting
6. PUBLIC DISCUSSION
The following points raised needed further discussion.
a) Motorbikes – have now been seen “scrambling” on the lanes, footpaths and flood banks. Request to be placed in Roundabout for this to be discontinued. Concern was stated that this could weaken flood banks and have serious repercussions for the village.
b) Dog Fouling – still being a nuisance and dog owners to be requested once again, in Roundabout, to clean up after their dogs.
Cllr J. Cobb left the meeting.
7. PAYMENT OF ACCOUNTS
a) NALC subscription - £53.31 (000551)
b) LCR subscription - £13.00 (000552)
c) K. Hewitt – Poor Close hedge £35.25 (000554)
d) Caretaker £333.33 (000553)
After discussion it was proposed by Cllr. F. Clark and seconded by Cllr P. Beresford that the accounts are paid. This was unanimously agreed.
8. CORRESPONDENCE
a) Richmonds – letter received from the solicitors on behalf of a client wishing to clarify the ownership of Broadings Lane. A copy of the extract from the Inclosure award to be sent to Richmonds which indicates that the lane is owned by the Parish.
b) Spring Clean – to be carried out on 22nd April starting at 6.00 p.m. Gloves and bags to be delivered to, and rubbish collected from, Cllr. Sinclair’s house. It is hoped as many people as possible will turn out.
c) BDC, House Naming - property on Main Street to be known as The Orchard. Councillors did not object to this but did point out to BDC that other properties in the area are known as Orchard House and Orchard Nursery and wondered if this would cause any confusion for the emergency services.
d) Freedom of Information Act – the last phase of the Act came into force from January. This gives general access to information held by the councils but account must still be taken of the Data Protection Act before any personal information is given out.
e) NCC Local Transport Plan – information received. Cllr. Clark undertook to complete the questionnaire.
f) NALC – Revised Clerk’s Terms and Conditions received – The Chairman to look at before next meeting.
g) NALC – Northern Area Committee meeting 21.2.04 Retford Town Hall. Cllr. Mrs. B. Barber hopes to attend.
h) NALC – Survey re Council completed.
i) NALC – a request has been made for volunteers to help the organisation.
j) BDC, Double Taxation – letter received asking for any areas where the council feel parishioners are being taxed twice. It was agreed that councillors should think about this and this matter would be discussed again at the next meeting.
9. ANY OTHER BUSINESS
None
The Chairman proposed that the members of the public be asked to leave the meeting in view of the confidential nature of the business about to be transacted. This was seconded by Cllr. F. Clark and all members of the public left.
10. Trentfield Lane/Wharf Road – copies of the recent correspondence from the both the Council’s solicitor and Mr. Hardman’s solicitor had been circulated with the minutes. After lengthy discussion a reply was drafted to Tallents. Paragraph 6 caused some concern but it was finally agreed to take the advice of the solicitor in the wording of this paragraph. Cllr Clark proposed and Cllr. Beresford seconded this. Three councillors voted in favour of this and 1 abstained.
There was no further business and the meeting closed at 9.40 p.m.