PRESENT: Chairman Cllr. Mrs. R. Whate, Councillors, Mrs B. Barber, P. Beresford, Mrs. A. Clark, F. Clark, L. Sinclair, and 9 members of the public.
1. APOLOGIES
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
3. MINUTES OF MEETINGS HELD ON 2.6.03, 9.6.03, 30.6.03
The minutes had been circulated before the meeting.
2.6.03 Proposed by Cllr. Mrs. A. Clark and seconded by Cllr. F. Clark as a true record and unanimously agreed.
9.6.03. Cllr. F. Clark requested an amendment at Item 7c to read personal instead of telephone. This was amended and proposed by Cllr. Beresford and seconded by Cllr. Sinclair as correct and unanimously agreed.
30.6.03 Proposed by Cllr. F. Clark and seconded by Cllr. Beresford as correct record and unanimously agreed.
4. MATTERS ARISING- 2.6.03
a) Planning Application Willow Tree Farm, Change of Use of Derelict Stable Block permission granted.
b) Rampton Hospital Cllrs. Mrs. Whate and Mrs. Barber had attended meeting on 9.6.03. It is expected the full council will be invited to look round in September.
c) New Councillor Training Cllr. Mrs. A. Clark had attended session on 10.7.03 it was well attended and found to be very interesting and informative.
MATTERS ARISING 9.6.03
d) War Memorial details of the grant aided work and a photograph of the Laneham War Memorial has appeared in the Friends of War Memorials Magazine.
e) Boat Club Lease the meeting will go ahead on 21.7.03 between representatives from the Boat Club, Fishing Club and Parish Council to try and sort out any problems.
f) Touring Caravans, Trentfield Farm no further response to letters. Dist. Cllr Sutton is willing to chase up and hoped to attend this meeting. It was decided to try writing one more time and if no answers are received within 14 days a complaint to be made.
g) Village Hall - An architect has arranged to meet the Chairman to discuss the feasibility study. However further information has been received regarding the playing fields, which needs to be clarified before going ahead with the meeting. A letter to go to Mr. Jackson, Senior Housing Manager including copies of previous correspondence.
h) Defibrillator will be operative from 21.7.03
i) Holly Tree Mr. Summers of Parks, BDC had been to look at the tree and had trimmed the tree to alleviate the immediate problem of the lower branches forcing people off the footpath onto the road. However, it is felt further pruning is needed and Mr. Summers to be contacted again.
j) Trent Valley Way, Wharf Road Cllr F. Clark had inspected the area and discovered about 180 yards badly overgrown with weeds and nettles and trees, which need cutting back. The Parish Field also needs cutting. Laura Summers to be contacted.
k) Flooding a reply was received from Mr. Hoskins, Env. Agency. It appears that a letter sent to the Parish Council in January was never received. He advised that two pumps have been allocated to Laneham for each winter period. Development and Training will be held in September. A study of Tidal River Trent will be carried out during the next few weeks.
District Councillor Robert Sutton joined the meeting.
l) Risk Assessment Needs to be carried out. The Chairman asked for a volunteer to help her complete it. Cllr. Mrs. A. Clark offered to help.
m) Financial Officer Still no reply to letter. Cllr. Sutton agreed to follow up this with John Brookes and also other items e.g. Planning.
n) Advertising Hoardings The Chairman and Cllr. Sinclair to inspect.
o) Dyke reply received from LIDB. If any further pollution is noticed their foreman Mr Arthur Hoyland to be contacted immediately.
p) Audit Briefing The Clerk had attended the meeting at Edwinstowe, which was found to be useful.
q) Parish Plan Cllr Sinclair has written an article for Roundabout to see if there is any village interest.
r) Aerial BDC have replied that as the aerial has been in place for more than 4 years it is exempt from enforcement action.
s) Audit The Chairman proposed that a token of appreciation be given to Jane Holden for carrying out the internal audit. Seconded by Cllr Sinclair and unanimously agreed.
t) Pot Holes the Chairman is meeting with Mr. Lightfoot and this is one of the highway matters to be discussed.
u) Stile Laura Summers has been contacted.
v) Bus Shelter RENEW have refurbished the bus shelter as part of their ongoing scheme.
w) Police/NCC NCC have indicated that Laneham is not being considered for a Traffic Calming Scheme.
x) Letter Mr. J. Elliott a second letter containing the address has now been received. Mr. Elliott to be advised that the council were not aware of the removal of the tree but will check the site and consider planting a new tree if and when one becomes available. Cllr. Sinclair pointed out that the Standing Orders do not state address must be included in correspondence. However, he proposed that this amendment be made. Cllr. Mrs. A. Clark seconded and it was unanimously agreed.
y) Flexline details of this new service are now being put through letterboxes.
z) Length of Service details were provided of the length of time the present Councillors have served on the council.
aa) Mobil Police Unit had been in the village and parked on Main Street, in future it is expected to park in front of The Old Cottage.
bb) BDC Declaration of Interests now advised that there had been a mistake in the last letter and these do not have to be provided annually.
cc) Youth Leader Bus project now underway. Has parked at playing fields and has also collected children for activities outside the village. Are going to apply for a grant for computer equipment. Cllr. A. Clark is hoping to train as a Youth Leader.
MATTERS ARISING 30.6.03
dd) Planning Applications no further information received from BDC.
The Council meeting was closed to allow for public participation, after which the meeting was then reopened for Council business.
5. PUBLIC DISCUSSION
It had been confirmed that the Chairman of the Boat Club and others would be attending the meeting on 21st July.
Points made regarding the planning application to be taken into consideration when discussion takes place.
5a PLANNING APPLICATION SPRINGFIELD COTTAGE, 2 STOREY EXTENSION
The plans had been available for inspection prior to the start of the meeting. The plans were discussed together with the comments made by the members of the public. It was proposed by Cllr. F. Clark and seconded by Cllr. Mrs. Whate that the Parish Council supports the application. A vote was taken and 4 voted for but 2 abstained. It was agreed to point out concerns re. parking. There is no parking on the access lane and right of way over access lane to the property does not extend beyond the entry gate. It was also pointed out that Springfield Lodge does not appear on the plans.
6. PAYMENT OF ACCOUNTS
a) NALC £7.00 (000482) booklets
b) Peter Robinson £33.00 (000483) sweeping May
c) Peter Robinson £33.00 (000485) sweeping June
d) Caretaker £333.33 (000484)
It was proposed by Cllr Beresford and seconded by Cllr.Mrs. A. Clark and unanimously agreed that these accounts be paid.
Payment received from British Waterways of £69.77 for Over Trent Piece.
7. CORRESPONDENCE
a) Autumn Sweep 15th 26th September. It was agreed to take part.
b) Letter from Mr. A.M. Hardman was read and discussed. It was agreed copies of Minutes would be made available at a nominal charge of £0.75. This was proposed by Cllr. Sinclair and seconded by Cllr. Mrs. A. Clark, and agreed.
c) Standards Board confirmed the results of the recently investigated complaint would be published on the website from 25.6.03.
d) NCC details of Replacement Minerals Local Plan received.
e) Police notice for Board
f) Standards Board New booklet and video received regarding Code of Conduct.
g) BDC Information received about Public Speaking at Planning Committees details given to Chairman.
h) BDC- Parish Councils Planning and Training Event details given to Chairman.
i) Best Kept Village Competition the village has not reached the second round of the competition.
8. ANY OTHER BUSINESS
a) Parking, Melson House concerns raised to monitor in meantime.
b) Youth Leader would like to address council, also the children are doing a village history project and would like to do a presentation. The youth leader to be advised of dates of future meetings.
c) Bush overhanging the wall at the corner of Rampton Road and Main Street restricting visibility. The bush will be cut down.
d) Trees on Main Street still need pruning.
e) Verge Obstructions to be discussed with Mr. Lightfoot.
f) Prescriptions currently have to be collected from Rampton. Is there a suitable place in Laneham??
There was no further business and the meeting closed at approximately 9.18 p.m.