LANEHAM PARISH COUNCIL

Minutes of the Parish Council meeting held at 6.30 p.m. on             Monday, 14^th October, 2002 in the Village Hall.

PRESENT: Chairman Cllr. Mrs. R. Whate, Councillors Mrs. B. Barber, Mrs. A Clark, P. Beresford, F. Clark, J.Cobb and L. Sinclair.  4 members of the public.

1.      APOLOGIES

County Councillor John Hempsall and District Councillor R. Sutton

2.      JANET NEWTON, CRIME PREVENTION OFFICER

The Chairman welcomed Janet Newton to the meeting.  Janet gave an interesting and informative presentation on Crime Prevention, explaining how to discourage burglars, slow them down and make it more difficult for them to commit crimes.  Leaflets were made available giving advice on the above points.  After a question and answer session the Chairman thanked Janet for her advice and attending the meeting.

3.       DECLARATION OF PERSONAL AND PREJUCIAL INTERESTS

Cllr Mrs. Whate declared an interest in an account to be presented later.

4.      MINUTES OF MEETINGS HELD ON 9.9.02 and 27.9.02

The minutes had been circulated prior to the meeting.  It was proposed by Cllr. F. Clark and seconded by Cllr. Mrs. Barber that they were correct records of the meetings this was unanimously approved.

5.       MATTERS ARISING

a)      Lane Repairs – Shortleys still to be completed this would be done as soon as possible

b)      War Memorial - work still not done, Sharp and Hoggard have agreed to give the work priority.

c)      Boat Club Lease – a reply from Mrs. Wajner indicated that the letter has been passed to Mr. Willoughby for his attention.

d)      Poultry Units – no further contact from BDC, Mr. Deakin to be contacted again.

e)      Drayton Road – Severn Trent have sent a cheque for £30 as compensation for the loss of Lane Letting income for 2002.

f)       Touring Caravans – The reply from the Caravan Club was read to the meeting.  Their rules and regulations are quite lengthy and complicated.  BDC are to be contacted again, as planning conditions are not being met.

g)      Bus Shelter – a reply from NCC does not answer the questions asked.  Clerk to telephone regarding the letter sent, also to contact Cllr. Hempsall.

h)      NRCC Quiz – Cllr. Clark reported on the evening.  He praised the team representing the village who had finished 4^th out of 16 teams.

i)        Post Office – No reply to the Council’s letter.  It is felt that time is slipping by and nothing is happening.  A letter to be sent to Angie Hart of the Post Office to try and find out what is happening.

j)        Dyke – More orange substance has appeared in the dyke.  Environmental Health informed.

k)     Footpath Sign – has now been repaired.

l)        Lay-By – a reply from NCC suggested the removal of trees and shrubs might discourage the fly tippers.  However, the Council are not happy about this and decided that, if BDC keep removing the rubbish when requested, they would not take this matter any further just now.

m)    Poor Close – quotes have been requested for the hedge cutting but are not yet to hand.

n)      Laneham Beck – The Environment Agency had been contacted by telephone about the oil in the beck.  They confirmed they were aware of it and that it seemed to come from the yard at the side of the Drayton Road beck bridge.  They agreed to monitor the situation and remove the oil as the booms collected it.

o)      BizFiz – Mr. Forshaw has confirmed he will be happy to attend the next meeting.

p)      Village Hall – Mr. J. Whate has repaired the leaking tank.  Some water damage has been caused to the ceiling but it is hoped that this will now dry out.  It was proposed by Cllr. F. Clark and seconded by Cllr. Sinclair that the accounts for the materials purchased to complete the repair £8.94 (000503) be paid, this was unanimously agreed.

q)      Christmas Tree Lights – quotes not yet obtained for new lights, but to be followed up before next meeting.

The meeting was then closed for public debate.

6.      PUBLIC DISCUSSION

The meeting was quickly reopened for council business.

7.      PLANNING APP. –AMDT, BUNGALOW REAR OF BUTCHERS ARMS

The plans had been circulated.  After discussion it was proposed by Cllr. F. Clark and seconded by Cllr. Mrs. A. Clark that the plans be approved.  The council voted 6 to 1 in favour of the application.

8.      VILLAGE HALL

The Chairman has attended a meeting with the Village Hall Committee and a suggestion was made that the Council sent an invitation to the whole village to request that they attend a meeting to discuss the options regarding the hall, i.e. new hall or extend existing hall.  The meeting will be held in the Butchers Arms on 6^th November at 7.30 p.m.  BDC have indicated that they would be prepared to let the Council have the land presently used as a playing field on Broadings Lane, and have indicated that planning permission should not be a problem.  Both these points would have to be followed up.  Carola Jones of Notts. Rural Community Council has offered her assistance.  Cllr. Mrs. A. Clark offered to prepare the invitation and these will be circulated as soon as possible.

9.      CORRESPONDENCE

a)      Audit – the Clerk has received two letters from Hacker Young who have received objections from Mr. J. Hardman.  The letters were read to the meeting.  The first had been replied to and the second was received as a result of this reply.  A draft reply had been prepared and was circulated to the Councillors.  Amendments were agreed and the reply can now be sent to Hacker Young.

Cllr.  Beresford (who had to leave the meeting at this point) requested a copy of the last letter received from Jones and Co.  The Chairman to follow this through.

b)      CPRE -  a letter had been received giving details of the current Quiet Lanes situation.

c)      Village Hall Committee –  a request has been received for monetary help.  After discussion it was proposed by Cllr. Sinclair and seconded by Cllr. Mrs. A. Clark that the precepted amount of £250 be made available early.  This was unanimously agreed.

d)      Church Footpath – the account has now been received.  It was proposed by Cllr. F. Clark and seconded by Cllr. Mrs. R. Whate that the Parish Council invoices the Church for £186.63 and when this is received the account £395.54 can be settled with NCC.  This was unanimously agreed. 

e)      EME – a wayleave cheque for £16.45 has been received.

f)        Letter from Mr. A.M. Hardman – pointed out an error in the Minutes on the Notice Board.  A reply was given to Mr. Hardman.

g)      Rural Bus Scheme – requested confirmation of transport officer for Village.  This is Cllr. Mrs. R. Whate – confirmation to be sent.

h)      Footpath Sweeper – October account was presented.  Payment £25.00 (000502) was proposed by Cllr. Mrs. R. Whate and seconded by Cllr. F. Clark and unanimously agreed.

i)        NCC Electoral Boundaries – some changes have been made to areas but Bassetlaw is not affected.

j)        Caretaker – has advised he will be on holiday 16-30.10.02. Cover organised.

k)      Circulars – various circulars were made available.

Cllr. Sinclair then requested the meeting be closed and opened again for public discussion in order that he may address a member of the public.  This was agreed.

The meeting then reopened to continue Council business.

The Chairman then put forward the motion “that in view of the sensitivity of the matter to be under discussion next, the press and members of the public be asked to leave”.   Cllr. F. Clark seconded this, all Councillors agreed and the public was asked to leave.

10.    TRENTFIELD LANE/WHARF ROAD

Following a meeting with the Land Registry the Chairman explained the course of action, which needs to be taken with regard to Trentfield Lane/Wharf Road.  After discussion it was proposed by Cllr. Sinclair and seconded by Cllr. F. Clark that the Chairman should contact a Solicitor, this was unanimously agreed.  It was also proposed by Cllr. F. Clark and seconded by Cllr. Mrs. A. Clark that the Chairman, Vice Chairman, Clerk and Cllr. F. Clark be given the authority to pursue this matter as necessary, this was unanimously agreed.  It was also decided to write to Mr. T. Hart again regarding the Right of Way over Trentfield Lane.

Cllr. Sinclair checked to see if any member of the public wished to rejoin the meeting.

11.    ANY OTHER BUSINESS

a)      Chevrons, Rampton Road Corner – Cllr Sinclair reported that these have been removed.  NCC to be contacted.

b)      C2 Signs – Cllr. F. Clark also reported that the Concealed Entrance signs promised by Mr. Statham on the C2 are still not there.  To be followed up.

c)      Traffic Signs – it was noted most of the road signs around the village need attention.  This to be followed up at the next meeting.

d)      Helenships Lane – Cllr. Mrs. A. Clark reported that there were still some areas of Helenships Lane needing repair.  Highways have confirmed that they are to check Laneham roads in the near future.

The meeting closed at approximately 9.20 p.m.