PRESENT: Chairman Cllr. Mrs. R. Whate, Councillors, Mrs. A. Clark, F. Clark, J. Cobb, L. Sinclair, Dist. Councillors K. Isard and R. Sutton and 3 members of the public.
1. APOLOGIES
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
None
3.MINUTES OF MEETINGS HELD ON 11TH AUGUST, 2003
The minutes had been circulated prior to the meeting. It was proposed by Cllr. L. Sinclair and seconded by Cllr. J. Cobb that they were a correct record. This was unanimously agreed.
4. MATTERS ARISING
a) Boat Club Lease No reply to the letter sent to Mr. Maher.
b) Village Hall a letter has been received from Mr. Jackson, Snr. Housing Manager, BDC stating that as there is already a village hall it is unlikely BDC would support building a new hall outside the village envelope. After discussion it was agreed to go ahead with the feasibility study. Mr. Moxon to be advised.
c) Holly Tree Cllrs. F. Clark and J. Cobb have now trimmed the Holly Tree. The Chairman thanked them for doing such a good job.
d) Trent Valley Way Laura Summers, Area R of W officer has responded to the letter re Wharf Road, Stiles and Footpath Signs. She is dealing will all the items. She had contacted the Environment Agency who have now removed the fallen tree, but she advised there are other trees that need attention. A letter of thanks to be sent to the Environment Agency and also to arrange a meeting to seek their advice on how to deal with the other trees that need attention and regarding the repairs to the riverbank. Laura has advised that there is no footpath on the definitive map, which crosses Bell Holt and Wharf. Councillors believe that a footpath was added some years ago, this to be checked with Laura.
e) Risk Assessment the Chairman and Cllr. Mrs. A. Clark have started work on the Risk Assessment. The notes made to date are to be typed up and hopefully the exercise will be completed before the next meeting when it will be discussed further.
f) Financial Officer Auditors still to be contacted.
g) Parish Plan two volunteers have now come forward, but more volunteers are required to help Cllrs. Mrs. A. Clark and L. Sinclair tackle this project.
h) Pot Holes etc. work still not completed.
i) Autumn Sweep bags and gloves now received; volunteers still welcomed for 22nd September at 6.30 p.m.
j) Standards Board video being passed round councillors.
k) Parking, Melson House more complaints have been received. The Chairman has tried to visit but so far has not managed to catch anyone at home to discuss this matter.
l) Youth Project Andrea Oswin, Youth Leader will attend the next meeting on 13th October.
m) Trees, Main Street NCC, Bolham Lane to be contacted again.
n) Prescriptions Cllr. F. Clark offered to follow this up with Mrs. Robinson and the Surgery.
o) Planning Application, Trentfield Farm the application had been discussed by BDC on 3rd September, it appears the application has been amended i.e. not now producing meat for the hallal market. Permission was granted but no formal notification received yet.
p) Best Kept Village Competition we have now been notified that the village has been awarded a Certificate of Merit particularly for well maintained verges, tree planting on Main Street and the War Memorial. Certificates will be awarded at the NALC AGM on 12th November. The Chairman and Cllr. Mrs. A. Clark hope to attend.
q) BDC Street Cleaning Questionnaire has been completed by the Chairman and returned.
r) Audit a further letter received from the auditors together with copies of letters from Mr. J. Hardman and Mr. A. M. Hardman. The letters were read and discussed, after which a reply was drafted to Hacker Young.
s) Good Councillor Guide NALC confirmed that the account received was just for postage of the guides.
t) Public Toilets Mrs. Lysandrou and Mr. Roebuck (BDC) have both been in touch regarding the incident in August. Mr. Roebucks letter was discussed. The council feels the toilets are a valuable asset to the village and do not wish to see them close. A possible solution is for them to be locked at night. A reply was drafted to Mr. Roebuck.
u) Car the parked car does in fact belong to a local resident.
The meeting was closed, and opened for Public Discussion.
The council meeting then continued.
5. PUBLIC DISCUSSION
a) Audit the Clerk had taken the opportunity to clarify an item regarding the Audit.
6. PAYMENT OF ACCOUNTS
a) Clerks Account (Cllr. Cobb declared an interest and left the meeting) the account of £293.73 (000489), which included the agreed 3½% statutory increase, was discussed and Cllr F. Clark proposed and the Chairman seconded that this account be paid. (Cllr Cobb was asked to rejoin the meeting)
b) R. Whate - £7.97 (000492) gift for Jane Holden for the internal audit
c) Caretaker £333.33 (000491)
It was proposed by Cllr. F. Clark and seconded by Cllr. Mrs. A. Clark that b) and c) are paid. This was unanimously agreed.
7. CORRESPONDENCE
a) Tallents Godfrey two letters have been received with several enclosures, as the Councillors had not had the opportunity to look through this paperwork it is to be passed around before the next meeting.
b) DEFRA Rural Services Standard 2003 asked for flyer to be posted on notice board.
c) BDC advised appeal re. Planning application for rear of Lakinwell is to be heard on 7th January, 2004.
d) Hugh Burton Clearing Rubbish the letter was read and it was agreed to send a letter of support to Mr. Burton.
e) Cabinet Meeting to be held at Dunham on 29th September. The Chairman hopes to attend.
f) BDC Planning Application, Springfield Cottage permission has been refused.
g) Rampton Hospital Meeting 16.9.03 the Chairman and Cllr. Beresford hope to attend.
h) NRCC AGM, 22nd October at Kinnoulton.
i) NHS Primary Care Trust public meeting 24.9.03 at Worksop.
j) Countryside Agency information and maps sent for inspection and comments to be returned by 2nd December. Cllr. Sinclair to inspect.
k) Leaflets several other leaflets and posters received.
8. ANY OTHER BUSINESS
a) Lights Cllr. Cobb once again asked that the matter of lights at the Stokeham Road entrance be followed up. NCC to be contacted.
b) Electric Pole, Broadings Lane this pole still needs attention to be discussed again at next meeting.
c) Registration Cllr. Sinclair said he has registered with UK Villages.co.uk at no charge.
d) Playing Field Equipment Cllr. Mrs. A. Clark said the children are still asking when they will be getting some equipment. At the moment this is all part of the plan which centres on a new hall.
e) Bus Shelter Cllr. F. Clark said he was concerned that it was nearly winter and the school children still have no shelter when waiting for the school bus near Broadings Lane. Lynne Adams to be contacted again.
There was no further business and the meeting closed at approximately 8.40 p.m.