PRESENT: Chairman Cllr. Lee Sinclair, Councillors, Mrs. B. Barber, Mrs. R. Whate, F. Clark, J. Cobb, and 2 members of the public.
1. APOLOGIES
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
None
3. MINUTES OF MEETINGS HELD ON 9.8.04 and 16.8.04
The minutes had been circulated prior to the meeting. Cllr. F. Clark proposed they were correct records of the meetings. This was seconded by Cllr. Mrs. R. Whate and unanimously agreed.
4. MATTERS ARISING
a) Village Hall - still no response from Frith Moxon another letter to be sent
b) Parish Plan Cllr. Sinclair does not have as much time to spend on this project, needs more support, this to be sought via Roundabout.
c) Bus Shelter no more news.
d) Tree, Wharf Road work not completed. It was suggested this could be a Building Better Communities project. Forms to be completed applying for help to improve this area and maybe have a footpath map placed in this area.
e) Rampton Hospital Cllr. Mrs. A. Clark was not present to confirm if she has managed to speak to Ms. Betts regarding a visit.
f) Maintenance, Broadings Lane response received from NCC who suggested we contact Smiths re planings. Letter to be sent.
g) Bell Holt and Wharf DEFRA have confirmed that Parish Council as owners can give consent to the Boat Club to cross the land without any need for official forms being completed. An agreement now to be finalised between the parties.
h) BDC, Open Space Assessment forms now completed and returned.
i) Bus Shelter NCC has replied indicating the light is controlled by photocell and is switched during the hours of darkness.
j) Footpath 21 reply received from Laura Summers stating footpaths are now due for their second cut, and asking for confirmation of position of footpath off Broadings Lane.
k) Affordable Housing reply received from BDC saying there are no plans for this type of housing in the village.
l) BKVC an informative reply has been received from Valerie Gillespie, which contained a lot of useful information to note for future years.
m) Speeding the contractors have responded apologising for any inconvenience caused, stating they will be reminding drivers to adhere to the speed limit in future.
n) House Numbers the council appreciates the positive response to the appeal to improve visibility of house names and numbers.
o) Audit a copy of a letter sent by Mr. A. M. Hardman to the auditors was circulated.
p) Trees NCC have replied indicating that Mr. Dornig will be informed about the trees on Main Street.
q) Youth Club Account not yet completed with the bank.
r) Lay-by - NCC confirmed they would be cleaning this out in the near future.
s) Planning First Floor Extension, Rayan, Broadings Lane permission granted.
t) Christmas Tree Lights Risk assessment to be completed before lights go up this year. Decision to be made at next meeting regarding whom should be asked to switch on the lights.
The council meeting was closed and opened to the public before being reopened as a council meeting.
5. PUBLIC DISCUSSION
The following points raised needed further discussion.
a) Bus Shelter the councillors had been informed that the bus shelter lights do not work on photocell but on a time switch.
b) Footpath 21 has not been cut once this year as previously indicated. Also the council were asked to check the line of this footpath. This to be done with Laura Summers.
6. PAYMENT OF ACCOUNTS
a) Clerks invoice (Cllr J. Cobb declared an interest) £326.54 (000536)
b) Dunham Garden Services street cleaning £34.98 (000535)
c) Caretaker £333.33 (000537)
After discussion Cllr. Mrs. R. Whate proposed the above be paid, this was seconded by Cllr. Mrs. B. Barber and agreed by all.
Mileage rate to be checked before next meeting for Cllrs. Mrs. Whates invoice.
7. CORRESPONDENCE
a) NALC AGM to be held on 17.11.04 at Southwell, no-one able to attend.
b) Rampton Hospital next meeting 22.9.04
c) Goodwin Charity information to be placed on Notice Board
d) Planning Dwelling, The Old cottage permission refused. Appeal has been made.
e) Cabinet Meeting 5.10.04 East Markham. Notice placed on board.
f) BDC information received re Code of Conduct to be copied to all councillors.
g) Snow Warden Cllr. F. Clark agreed to continue.
h) Annual Civic Service 10.10.04 Grove Street Chapel Cllr Mrs. R. Whate to attend.
i) BDC informed that the new owners of The Gables, Dunham Road wish to change the name to Meadow View no objections.
j) NRCC AGM 19.10.04 County Hall, no-one to attend.
k) BDC Second hand computers available not required by the council.
l) Mobile Unit new dates 4.10.04, 1.11.04, 29.11.04 all at 3.00 4.15 p.m.
m) Various Circulars made available.
8. ANY OTHER BUSINESS
a) Street Lights off C2 Cllr Hempsall to be contacted again.
b) Dumping it is thought the Footpath Sweeper has already reported this.
The Chairman proposed that the public be asked to leave the meeting in view of the confidential nature of the business about to be transacted. Cllr. F. Clark seconded this and it was unanimously agreed, all members of the public left the meeting.
9. TRENTFIELD LANE/PARISH FIELD
The correspondence received from the solicitor was discussed and a reply drafted, all councillors to see this before being discussed again at the next meeting.
There was no further business and the meeting closed at 9.25 p.m.