PRESENT: Chairman Cllr. Mrs. R. Whate, Councillors, Mrs. B. Barber, Mrs. A. Clark, F. Clark, J. Cobb, and 1 member of the public.
1. APOLOGIES
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
None
3. MINUTES OF MEETING HELD ON 12.1.04
The minutes had been circulated prior to the meeting. It was proposed by Cllr. Mrs. B. Barber and seconded by Cllr. Mrs. A. Clark that they were a correct record of the meeting. This was unanimously agreed.
4. MATTERS ARISING
a) Boat Club Lease – a letter has been received from the Boat Club requesting a meeting. The Clerk to check when the hall will be available and arrange a meeting.
b) Village Hall – Chairman to contact Chris Moxon.
c) Trent Valley Way – a meeting to be arranged possibly on same night as Boat Club meeting.
d) Risk Assessment – to be completed, and a copy placed in the Model Publication Scheme booklet.
e) Parish Plan – no further meetings arranged.
f) Road Repairs – now that the railings at Top Town Bridge have been repaired a request for painting to be made to NCC.
g) Trees – have now been pruned.
h) Electricity Pole – letter received which advises EME consider the pole safe until 2005 when it is planned to put the cables underground.
i) LIDB – work on Moor Lane Pumping Station now appears to have been completed. Letter to be sent requesting lane repairs are made when conditions are suitable.
j) Clayhough Lane – Miss. Jepson has confirmed hedge will be cut in near future.
k) Public Toilets – the caretaker confirms that BDC have inspected the roof, and it is hoped that repairs will be completed shortly.
l) Audit – the 2002/3 audit has now been completed and Notice of Conclusion issued. Questionnaire completed re audit. The accounts had been approved as submitted. Notice posted.
m) Electoral Rolls – Cllr Cobb has still not received his copy, another request to be made.
n) Dumping in Lay-bys – lay-by has now been cleared.
o) Precept – forms have been completed and submitted.
p) Manor House Caravan Park 106 Agreement – passing bays have now been put in place. This matter was discussed more fully – the council feels the bays are too far apart and could have been sited better. Letter to be sent to BDC.
The council meeting was closed and opened to the public. After which the council meeting reopened.
5. PUBLIC DISCUSSION
There were no issues raised that needed further discussion.
5A PLANNING APPLICATION – 2nd Floor Extension, Ferry Boat Inn
The plans were inspected and discussed. Five out of five councillors present voted in favour of the application. No additional comments were made.
6. PAYMENT OF ACCOUNTS
a) Village Hall Insurance - £328.39 (000514)
b) Cllr A. Clark, Travel Expenses to meeting at Southwell £16.00 (000513)
c) NALC Subscription - £51.82 (000508)
d) LCR Subscription - £12.50 (000509)
e) Caretaker - £333.33 (000511)
f) Audit Fee - £293.75 (000510) This account was discussed at length. The basic fee had been £120 + VAT but due to queries made by Mr. J. Hardman (Trentfield Farm) and Mr. A. M. Hardman additional fees of £130 + VAT had been charged. The accounts had been approved as submitted.
It was proposed by the Chairman and seconded by Cllr. Cobb that the accounts are paid. This was unanimously agreed except for item (b) where Cllr. F. Clark had declared an interest.
7. CORRESPONDENCE
a) BDC Code of Conduct – councillors must now declare if they are members of the Freemasons.
b) Pension Credits – information has been circulated.
c) Mobil Rural Unit – will visit on 23.2.04 and 22.3.04 between 3 and 4.15 p.m.
d) Planning Decision – Dwelling at Beech Workshop, application has once again been refused. It was now noted with regret that Mr. Wilson has been forced to leave the village.
e) Spring Clean – to be discussed at next meeting.
8. ANY OTHER BUSINESS
a) Broadings Lane - it was reported that the south end of the lane is badly in need of some repairs. NCC to be approached to see if they have any surplus tarmac. Also on Broadings Lane the 30 mph signs have been broken. Other road items mentioned were the C2 directional sign and the road outside Optivite. All these items to be brought to the attention of NCC.
b) Lane Lettings – to be put on Agenda for next meeting
The Chairman then proposed that members of the public be asked to leave the meeting in view of the confidential nature of the business about to be transacted. This was seconded by Cllr. Mrs. B. Barber and agreed by all the councillors, and the public left.
9. The Legal matter concerning the parish land was then discussed. (Cllr Cobb left after this discussion) A letter was then drafted to the solicitor, which requested an urgent meeting.
There was no further business and the meeting closed at approximately 8.40 p.m.